Managers spending time chasing and checking paper timesheets can be unproductive for several reasons:

Manual Data Entry: Paper timesheets require manual data entry, which is time-consuming and prone to errors. Managers need to collect timesheets, input data into spreadsheets or payroll systems, and reconcile any discrepancies. This manual process can lead to mistakes and delays in processing payroll.

Inefficiency in Communication: Paper timesheets often require physical submission and retrieval, leading to delays and inefficiencies in communication. If an employee forgets to submit their timesheet on time, it may take additional effort for the manager to follow up and obtain the required information.

Lack of Real-Time Data: With paper timesheets, managers often have no access to real-time data. This can make it challenging to monitor employee attendance and work hours effectively, especially in larger organizations with multiple locations.

Difficulty in Tracking Changes: Paper timesheets are static documents, making it difficult to track any changes or modifications that may occur after submission. This can create issues with accuracy and accountability.

Limited Reporting and Analytics: Paper-based systems offer limited reporting and analytical capabilities. It becomes challenging to analyze workforce data, identify trends, and make data-driven decisions for resource planning and productivity improvements.

Implementing a digital system can solve these problems and streamline the time-tracking process for managers:

Automated Data Collection: A digital time-tracking system allows employees to log their hours electronically, eliminating the need for manual data entry. This not only saves time for managers but also reduces the chances of data entry errors.

Real-Time Access: Digital systems provide managers with real-time access to attendance and time data. They can view employee hours, monitor attendance, and track leave balances instantly.

Automated Reminders: Digital systems can be set up to send automated reminders to employees to submit their timesheets on time. This reduces delays and ensures timely data collection.

Audit Trail and Accountability: Digital systems create an audit trail of all time-related activities, providing transparency and accountability. Changes to timesheets can be tracked, reducing the risk of fraudulent practices.

Advanced Reporting and Analytics: A digital system offers robust reporting and analytics features. Managers can generate various reports, identify patterns, and gain insights into workforce productivity, helping them make informed decisions.

Overall, a digital time-tracking system streamlines the process, reduces administrative burden, and empowers managers with better insights, leading to improved productivity and efficiency in the workplace.