Occasionally, we are asked why we don’t use biometric time clocks with MyTimesheets.
The reason is simple – we use a tablet-based app with employee PINs and Photo Verification because it is often more effective and cost-efficient than using biometric devices for time and attendance tracking, especially for small to medium-sized businesses.
We also question why you need Biometrics? Is there a Trust Issue?
Biometric time clocks (fingerprint, facial recognition) can imply a lack of trust or suggest that staff need to be “policed, whereas a tablet-based app with PINs and Photo Verification, like MyTimesheets, still provides accountability, but in a less intrusive way. Feels more modern and flexible.
Here’s a breakdown of some other reasons:
Cost Advantages
- Hardware cost – Standard tablet ($300–$500) vs Biometric device ($800–$3,000+)
- Installation – Plug-and-play, wall mount or stand vs Often requires wiring, power, and sometimes professional installation
- Maintenance Minimal – Occasional Automated software updates vs Ongoing calibration, repair, cleaning
- Scalability – Easy—just add another tablet vs Expensive—need more biometric units
- Replacement – Replace a $300 tablet vs Replace a $3,000 biometric unit
Ease of Use & Reliability
- PINs are familiar and straightforward – No learning curve for staff.
- Biometric errors happen – Dirty fingers, moisture, or worn prints can prevent scans.
- PINs allow faster clock-ins – No time wasted with failed scans or waiting for retries.
Privacy & Legal Considerations
- No biometric data to store – Avoids potential legal risks (e.g. GDPR, biometric privacy laws).
- No consent issues – Employees may resist biometric scanning, especially face or fingerprint.
- PINs are non-invasive; no personal or biological data collection is needed.
Flexibility & Integration.
Tablet apps are more adaptable:
- Can double as kiosks for leave requests or announcements.
- Can be updated remotely with new features.
- Integrate easily with cloud-based systems like payroll, rostering, and HR.
Biometric systems are often rigid:
- Closed ecosystems.
- Difficult or costly to integrate with external software.
Accessibility
- Some employees are unable to use biometrics due to disabilities, injuries, or religious or cultural objections.
In Summary:
Tablets with PIN entry provide 80% of the security of biometrics at a fraction of the cost and hassle—while offering greater flexibility, user-friendliness, and legal peace of mind.
Want to find our more? Lets chat.