Using paper timesheets can be likened to doing a puzzle with missing pieces due to several reasons:

Incomplete Information: Paper timesheets may lack essential information, such as accurate start and end times, breaks, or overtime hours. Employees may forget to record certain details, leading to incomplete data.

Illegible Handwriting: Handwritten timesheets can be difficult to read, especially if an employee's handwriting is unclear. This can result in errors and misunderstandings when trying to decipher the information.

Missing Timesheets: Employees may misplace or forget to submit their timesheets, leaving gaps in the record. This can create difficulties for managers in accurately tracking and processing time-related data.

Inconsistent Format: Paper timesheets may not follow a standardized format, making it challenging for managers to compare and analyze data consistently across all employees and departments.

Time-Consuming Verification: Verifying paper timesheets requires extra time and effort from managers. They need to cross-reference the information with other records or manually calculate totals, which can be tedious and prone to errors.

Lack of Real-Time Updates: With paper timesheets, managers often have to wait until the end of a pay period to collect and process the data. This lack of real-time updates makes it difficult to address any discrepancies or issues promptly.

Difficulty in Auditing: Auditing paper timesheets for accuracy and compliance can be challenging, especially when there are missing pieces or inconsistent records. This may lead to compliance issues and potential legal liabilities.

Limited Accessibility: Paper timesheets are physically stored, making it cumbersome to access the data remotely or share it with other relevant stakeholders when needed.

Reduced Efficiency: The manual nature of paper timesheets can slow down administrative processes, hinder productivity, and create administrative bottlenecks.

In contrast, using a digital time-tracking system addresses these challenges by providing a more complete and accurate picture of employee work hours. A digital system allows for real-time data entry, automated calculations, standardized formats, and easy access to information. This reduces the likelihood of missing pieces and provides a seamless experience for both employees and managers in tracking and managing time-related records.