Every week, in payroll offices across New Zealand, payroll administrators like Mary (or Murray) face the daunting task of checking, calculating and keying paper timesheets.  This throwback to a bygone era sucks time and admin resources.

Using a digital timesheet system like TimeHub and MyTimesheets can significantly streamline the tasks payroll administrators like Mary have to perform each payday:

• Accessibility: Digital timesheets can be accessed from anywhere with an internet connection. Mary doesn't have to be tied to a physical office or location to collect timesheets. This flexibility allows her to work remotely if needed and access the information at any time.

• Reduced Paperwork: Digital timesheets eliminate the need for physical paperwork, reducing the clutter and the risk of losing important documents. Mary can manage all the timesheets electronically, making it easier to organise and track.

• Integration with Payroll Systems: Digital timesheet systems integrate seamlessly with payroll software. This integration allows Mary to directly import timesheet data into the payroll system, eliminating the need for manual data entry. It ensures accuracy and saves time by avoiding duplicate entries and potential transcription errors.

• Automation: Digital timesheets come with automation features. They can automatically calculate hours worked, overtime, and other variables according to preset rules, reducing the chances of errors in calculations. This automation saves Mary a significant amount of time that would otherwise be spent manually calculating hours.

• Real-Time Tracking: With digital timesheets, Mary can track employee hours in real-time. She can instantly see who has submitted their timesheets, review them, and address any discrepancies promptly. This real-time tracking ensures that payroll processing can start as soon as all timesheets are submitted, reducing delays in payment.

• Customisation and Reporting: Digital timesheets often offer customization options and robust reporting features. Mary can tailor timesheets to fit the specific needs of the company and generate reports on various aspects of employee attendance and labour costs. These reports provide valuable insights for management and can aid in making informed decisions.

• Audit Trail and Compliance: Digital timesheets maintain a comprehensive audit trail of all changes made to the records. This ensures transparency and accountability, which is crucial for compliance with labour laws and regulations. Mary can easily track any modifications made to timesheets and identify potential discrepancies or inconsistencies.

Overall, using digital timesheets can streamline the entire process of managing employee attendance and payroll for Mary, making her job easier and more efficient.

If you would like to chat about how moving away from paper to a digital solution can help you know who worked when and take 'time" out of managing employee attendance and payroll, chat with Steve here - Meet Steve