Occasionally, we are asked why we don't use biometric time clocks with MyTimesheets.

The reason is simple - we use a tablet-based app with employee PINs and Photo Verification because it is often more effective and cost-efficient than using biometric devices for time and attendance tracking, especially for small to medium-sized businesses.

We also question why you need Biometrics? Is there a Trust Issue?

Biometric time clocks (fingerprint, facial recognition) can imply a lack of trust or suggest that staff need to be "policed, whereas a tablet-based app with PINs and Photo Verification, like MyTimesheets, still provides accountability, but in a less intrusive way. Feels more modern and flexible.

Here's a breakdown of some other reasons:

Cost Advantages

• Hardware cost - Standard tablet ($300–$500) vs Biometric device ($800–$3,000+)
• Installation - Plug-and-play, wall mount or stand vs Often requires wiring, power, and sometimes professional installation
• Maintenance Minimal - Occasional Automated software updates vs Ongoing calibration, repair, cleaning
• Scalability - Easy—just add another tablet vs Expensive—need more biometric units
• Replacement - Replace a $300 tablet vs Replace a $3,000 biometric unit

Ease of Use & Reliability

• PINs are familiar and straightforward - No learning curve for staff.
• Biometric errors happen - Dirty fingers, moisture, or worn prints can prevent scans.
• PINs allow faster clock-ins - No time wasted with failed scans or waiting for retries.

Privacy & Legal Considerations

• No biometric data to store - Avoids potential legal risks (e.g. GDPR, biometric privacy laws).
• No consent issues - Employees may resist biometric scanning, especially face or fingerprint.
• PINs are non-invasive; no personal or biological data collection is needed.

Flexibility & Integration.

Tablet apps are more adaptable:

• Can double as kiosks for leave requests or announcements.
• Can be updated remotely with new features.
• Integrate easily with cloud-based systems like payroll, rostering, and HR.

Biometric systems are often rigid:

• Closed ecosystems.
• Difficult or costly to integrate with external software.

Accessibility

• Some employees are unable to use biometrics due to disabilities, injuries, or religious or cultural objections.

In Summary:
Tablets with PIN entry provide 80% of the security of biometrics at a fraction of the cost and hassle—while offering greater flexibility, user-friendliness, and legal peace of mind.

Want to find our more? Lets chat.